1. GENERAL
OctoBI, Inc (the “Company”, the terms “we,” “us,” and “our” refer to the Company) is committed to maintaining robust privacy protections for its users.
Our privacy policy (“Privacy Policy”) is designed to help you understand how we collect, use and safeguard the information you provide to us and to assist you in making informed decisions when using our Service.
For purposes of this Agreement, “Website” refers to the Company’s website, which can be accessed at www.octobi.ai or through our mobile application (if and when available).
“Service” refers to the Company’s services accessed via the Website, that are specifically defined in the Order Form.
“You” refers to your company as our Customer and the Authorized Users of our Services that the Customer has identified as such.
By accessing our Site or our Service, you accept our Privacy Policy, and you consent to our collection, storage, use and if relevant disclosure of Information in accordance with the applicable laws and regulations as well as this Privacy Policy.
This Privacy Policy applies solely to information collected by us through the Website and the Service.
2. WHAT INFORMATION DO WE COLLECT?
2.1. To provide the Services, we require access to Customer related data, that is mentioned in the Order Forma and/or can be separately requested. We also need data on the Authorized Users identified by the Customer to be able to open relevant access options for the Authorized Users.
2.2. To provide the Services, as well as to ameliorate the Services and user experience we can collect and operate anonymous usage data, general demographic information, referring/exit pages and URLs, platform types, preferences you submit and preferences that are generated based on the data you submit and number of clicks.
2.3. Considering that access to the Services for the Authorized Users is provided via the Authorized Users’ emails, the Company collects and operates such information and per the Customer’s request can provide the Customer specific information on Services usage by any and all Authorized Users.
3. WHAT INFORMATION IS COLLECTED VIA TECHNOLOGY?
3.1. Subject to all payments being done, to activate the Service we do not need any personal information other than the Authorized Users’ email addresses.
3.2. However, in an effort to improve the quality of the Service, we track information provided to us by your browser or by our software application when you view or use the Service, such as the website you came from (known as the “referring URL”), the type of browser you use, the device from which you connected to the Service, the time and date of access, and other information that does not personally identify you.
3.3. We track this information using cookies, or small text files which include an anonymous unique identifier. Cookies are sent to a user’s browser from our servers and are stored on the user’s computer hard drive. Sending a cookie to a user’s browser enables us to collect non-personal information about that user and keep a record of the user’s preferences when utilizing our Services, both on an individual and aggregate basis. The Company may use both persistent and session cookies; persistent cookies remain on your computer after you close your session and until you delete them, while session cookies expire when you close your browser.
.3.4. In addition to the information provided automatically by your browser when you visit the Website, personal profiles need to be created for every Authorized User. The profile is created by registering with the Service and entering the Authorized User’s email address and creating a username and a password. By providing us the list of Authorized Users, the Customer confirms that all consents have been obtained from the Authorized Users and hold the Company harmless from any claim from the Authorized Users. By providing the Company with the list of Authorized Users, the Customer confirms that the Company is authorized to collect, store and use the Authorized Users’ email address in accordance with this Privacy Policy.
3.5. This is required for us to provide the Services, therefore in case of the Customer and/or any Authorized User of the Customer’s recalling their consent for the Company to collect and operate such data, the provision of Services will become impossible and therefore suspended.
4. HOW DO WE USE AND SHARE INFORMATION?
4.1. We do not sell, trade, rent or otherwise share our Customers’ and related information with third parties.
4.2. If necessary, Customers’ and related information is shared with partners and vendors who are performing services or works for the Company. As far as possible when shared such information is de-personalized and is shared only on a “need to know” basis.
4.3. Those partners and vendors are instructed to use our Customers’ and related information only at our direction and in accordance with applicable laws, regulations and policies, including this Privacy Policy.
4.4. We use non-personal information to help us improve the Service and customize the user experience. We also aggregate non-personal information in order to track trends and analyze use patterns on the Website. We reserve the right to use or if necessary, disclose the non-personal information to our partners, advertisers and other third parties at our discretion.
5. HOW DO WE PROTECT THE INFORMATION?
5.1. We implement security measures designed to protect the information from unauthorized access.
5.2. The Customer understands that it is the Customer’s and the Authorized User’s responsibility to protect the Authorized Users’ accounts and passwords.
5.3. We urge you to take steps to keep your personal information safe by not disclosing it and by logging out of your account after each use.
5.4. We further protect your information from potential security breaches by implementing certain technological security measures including encryption, firewalls and secure socket layer technology.
5.5. However, these measures do not provide a guarantee from breaches of such firewalls and secure server software. By using our Service, you acknowledge that you understand and agree to assume these risks.
6. SHOULD WE LET YOU KNOW ABOUT THE WEBSITE AND SERVICES DEVELOPMENTS?
6.1. We assume that you would like to be informed about the Website and Services developments and therefore intend to share such updates with you. If you do not want to receive such information, please let us know, by sending an email to support@octobi.ai or use the unsubscribe option available in our communications to you.
6.2. Please note that notwithstanding the promotional preferences you indicate by either unsubscribing or opting out by email, we will continue to send you emails and communication related to the ongoing provision of the Services.
7. LINKS TO OTHER WEBSITES
7.1. If as part of the Service, we provide you links to or compatibility with other websites or applications, it is crucial that the Customer acknowledges that we are not responsible for the privacy practices employed by those websites or the information or content they contain.
7.2. Therefore, this Privacy Policy does not apply to your use of a third party website accessed by selecting a link on our Website or via our Service.
8. CHANGES TO OUR PRIVACY POLICY
8.1. The Company reserves the right to change this policy at any time. We will notify you of significant changes to this Policy by sending a notice to the primary email address specified in your account (or the Order Form) or by placing a prominent notice on our Website. Significant changes will go into effect thirty (30) business days following such notification. Non-material changes or clarifications will take effect immediately. You should periodically check the Website and this privacy page for updates.
8.2. Last Updated: This Privacy Policy was last updated on 16 May 2024.
DISCLAIMER
The data you receive as a result of your use of the Services is 'as is'. The Company makes no representations or warranties, express or implied, regarding the accuracy, completeness, or reliability of information of such data. The Customer is solely responsible for its decisions made and the Company, its affiliates or representatives will not be liable for any losses – actual or potential, direct or indirect, arising from the use of any Services, or any decisions made based on it.
Our reports may include forecasts or assessments based on our expectations. These are not guarantees of future performance and are subject to risks and uncertainties that could cause actual results to differ materially. We assume no obligation to update any forward-looking statements.